The Hart County Board of
Chairman Joel Moore presided with Commissioners Ken Brown, Don Burdick and R. C. Oglesby in attendance.
Call to Order
Chairman Moore called the meeting to order and announced the purpose of the meeting is to open bids for liability insurance.
County Administrator Gary Cobb asked that item c is added to the meeting agenda to include the secretarial position for the Water & Sewer Authority.
Commissioner Burdick entered a motion to approve the meeting agenda as presented with the amendment to add item c (New Business). Commissioner Brown provided a second to the motion. The motion carried unanimously.
a. Insurance Agents Presentations
b. Liability Insurance Bid Openings
St. Paul/Franklin Insurance Agency 89,245.00 (option 1)
Skelton Morris/Chastain Coile submitted identical package from St.
Paul as Franklin Insurance Agency
Option #1 no deductible
Option #2 $1,000 deductible
Option #3 $2,500 deductible
a. Ben Pittarelli, Marketing & Field
Services Manager representing ACCG/IRMA gave a presentation for liability
insurance coverage. Mr. Pittarelli remarked that the ACCG/IRMA Insurance Pool
is a non-profit member owned organization, which is tailor made for
Mr. Pittarelli gave a brief presentation of the coverage limits as to the bid he submitted.
Chairman Moore asked if IRMA would be involved if a claim was filed against an employee hired by the Library Board as an example. Mr. Pittarelli said that if a claim were filed IRMA would investigate the loss to the county.
Chairman Moore asked if a lawsuit
was filed against the
Chairman Moore also asked if the county would still qualify for dividends under IRMA. Mr. Pittarelli said the surplus funds are forfeited by the county and distributed to other members when a county drops out.
Billy Kidd remarked that he has knowledge of the market place and is operating as a sub agent with Chastain/Coile Insurance Agency of Athens, Georgia. He said he tried to obtain information from the Sheriff's Department for the bid quote and did not acquire the information. He previously asked for a letter of record from the county to authorize St. Paul Insurance Company to submit a bid to Skelton Morris through Chastain/Coile Agency but the Board declined.
Commissioner Oglesby asked Mr. Kidd what kind of relationship does he have with Chastain/Coile. Mr. Kidd responded he has a very good relationship with the agency.
Joe Cooper, representing Franklin
Insurance Company, remarked that in mid November he started acquiring
information from the county for insurance coverage. He requested
Bill Young, representing
Commissioner Oglesby asked who
received the insurance quote first from
Billy Kidd said he had all the information in his office prior to November 13th or 14th to present his proposal and his father passed away and he was not able to prepare all the paperwork.
Mr. Young remarked that there was an in-house deadline to submit county information. Mr. Kidd said he did not know of an imposed deadline.
Joe Cooper remarked that there was a six-week period allowed to Skelton Morris to get back to the county with a quote.
Chairman Moore asked Mr. Young
what other governmental entities does
Mr. Cooper remarked that his response was expedient, on a timely basis and he had information prior to the in-house deadline. He said it took him two to three days to gather the information he needed for a bid quote.
Chairman Moore said he asked County Administrator Gary Cobb to alert other insurance agencies that the county may be seeking insurance quotes.
Chairman Moore asked what kind of
Mr. Pittarelli said ACCG requires a two-year lock-in period.
Chairman Moore also questioned what are premium increases based on. Mr. Young responded that premium increases are solely based on experience and if there is a substantial increase the county would be notified in advance as required by state law.
Commissioner Oglesby entered a
motion to defer the bid quotes to the
Mr. Kidd asked that the Board consider allowing the current agent to continue for the nine-month period.
c. Job offer for W/S Authority Secretary position
Commissioner Burdick entered a
motion to accept the
Commissioner Oglesby entered a motion to adjourn the meeting. Commissioner Brown provided a second to the motion. The motion carried unanimously.
Joel Moore, Chairman Lawana Kahn,