Hart County Board of Commissioners

May 27th, 2003

7:00 p.m.

 

The Hart County Board of Commissioners met May 27th, 2003 at 7:00 p.m. in the Hart County Administrative & Emergency Services Center.

 

Chairman Randy Banister presided with Commissioners R C Oglesby, Daniel Reyen, Ricky Carter and Joey Dorsey in attendance.

 

1.               Call to Order

Chairman Banister called the meeting to order.

 

2.               Welcome

Chairman Banister welcomed those in attendance.

 

3.               Prayer

Chairman Banister offered prayer.

 

4.               Pledge of Allegiance

Everyone stood in observance of the Pledge of Allegiance.

 

5.               Approve Agenda

Commissioner Reyen entertained a motion to amend and approve the meeting agenda as follows:

            Consent Agenda

a)     Haywood Subdivision

New Business

n)     FY'03 Audit Issues

 

6.               Approve Minutes of Previous Meeting(s)

5/13/03

Commissioner Oglesby entertained a motion to approve the minutes of the meeting held May 13th, 2003. Commissioner Carter provided a second to the motion. The motion carried 5-0.

 

7.               Remarks by Invited Guests, Committees, Authorities

None

 

8.               Reports by Constitutional Officers & Department Heads

EMS Director Terrell Partain announced that the county has been awarded a grant in the amount of $6,092 to update the Hazard Mitigation Plan.

 

9.               County Administrator's Report

Interim Administrator Jon Caime recognized Chief Registrar Jule Weldon for his service to the county for twenty-two years. He announced that Ray Lewis has been appointed to serve in Mr. Weldon's unexpired term until the Grand Jury convenes in August.

 

He reported that the board would need to consider an appointment to the DFACS Board and RDC Board that will expire June 30th, 2003.

 

He also reported on the road chip sealing program, five year road program, Land Use and Planning Issues, Environmental Planning Criteria (deadline 2004), Protection groundwater recharge areas, Protection of Wetlands, FY'04 update of the Comprehensive Plan.

 

10.            Chairman's Report

None

 

11.            Commissioners' Reports

Commissioner Reyen reported that according to the Anderson Independent editorial page someone had stated that they wished Hart County could oversee Stephens County's budget. He commended former Administrator Gary Cobb for his efforts in overseeing Hart County's fiscal responsibilities.

 

Commissioner Dorsey requested that the Board review the county's vacation policy. He also stated that the reason he was at the motorcross site prior to the previous meeting was simply because the motorcross issue was on the meeting agenda.

 

12.            Consent Agenda

a)     Haygood Subdivision 

 

Commissioner Reyen entertained a motion to approve the Consent Agenda item. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

13.            Old Business 

a)     Ordinance 2003-01, Regulate & Govern the Enactment of Ordinances -3rd  reading

 

After Interim Administrator Caime presented the 3rd reading of the ordinance, Tommy Warren remarked that there have been changes made at each reading of the ordinance. He added that the readings should all be the same language.

 

After discussing the matter, Commissioner Reyen entertained a motion to table the matter until the next meeting. Commissioner Carter provided a second to the motion. The motion carried 5-0.

 

14.            New Business

a)     Addition of Roper Road (dirt) and Lake Club Circle Road (extension)

Commissioner Reyen entertained a motion to adopt a portion of Roper Road and Lake Club Circle Road (extension) into the county road system. Commissioner Dorsey provided a second to the motion. The motion carried 5-0. The resolution is recorded in the minutes book.

     

                   b)  DOT Roads Discussion

Interim Administrator Caime requested that the Board submit road-resurfacing projects to the DOT for FY'04 by mid June. He announced that the DOT has approved the following roads for resurfacing:     Rocky Ford, Roper Road, Lightwood Road and Cedar Creek Circle.

 

                  c)   Road Paving Plan for FY03 & 04 Discussion

Interim Administrator Caime presented the Road Paving Plan for FY03 and 04. No action was taken.

 

d)     SPLOST I Budget   

Commissioner Oglesby entertained a motion to transfer $10,000 Fire Training Facility paving grant funds from the General Fund/fund balance to the 1%SPLOST I account and $150,000 un-allocated SPLOST I funds to be allocated for Road paving projects. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

e)     SPLOST II Budget

After discussing the issue, Chairman Banister entertained a motion to table the matter. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

f)      Behavior Health Center Construction Project Budget  

Commissioner Oglesby entertained a motion to transfer $8,500 from the General Fund Contingency line item to the General Fund Behavior Health budget for the construction project. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

g)     Cell Phone ALI Charge Resolution 

After discussing the matter, no action was taken.

 

h)     Trash Bag Bid  

Commissioner Oglesby entertained a motion to award the trash bag bid to DynaPak in the amount of $19,391. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

i)      Indigent Burial Policy

After discussing the matter, Interim Administrator Caime was directed to research neighboring counties policy for Indigent Burial.

 

j)      Request for Supplemental Fire Truck Equipment

Commissioner Oglesby entertained a motion to purchase the fire truck equipment from FireLine Inc. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

k)     Flood Plain Ordinance Discussion   

After discussing the issue, Commissioner Dorsey entertained a motion to direct Interim Administrator Caime to draft Flood Plain Ordinance. Commissioner Oglesby provided a second to the motion. The motion carried 5-0.

 

l)      Amendment to Chapter 26, Article II Emergency Management -1st Reading

Chairman Banister entertained a motion to discuss the 1st read of the Amendment to Chapter 26, Article II Emergency Management Ordinance. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

m)   State Soil & Water Conservation Commission Position Discussion

Commissioner Oglesby entertained a motion to accept Forrest Ferguson's recommendation to fund the Technical Service Provider position through the Broad River Soil & Water Conservation District. Commissioner Reyen provided a second to the motion. The motion carried 5-0. Hart County's reimbursement for the position will be $14,744.51 and will not include a COLA in FY'04.

 

n)     FY'03 Audit issues  

Commissioner Oglesby entertained a motion to request a mid year audit for General Fund, SPLOST I and SPLOST II funds and to pay for GASB34 audit expenditures from fund balance. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

15.            Public Comment

None

 

16.            Executive Session

None

 

17.            Adjournment  

Commissioner Oglesby entertained a motion to adjourn the meeting. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

 

 

---------------------------------------------------      ----------------------------------------------

Randy D. Banister, Chairman                             Lawana Kahn, County Clerk