Hart County Board of Commissioners

July 27, 2004

7:00 p.m.

The Hart County Board of Commissioners met July 27, 2004 at 7:00 p.m. in the Hart County Administrative & Emergency Services Center.

Chairman Daniel Reyen presided with Commissioners R C Oglesby, Randy Banister, Ricky Carter and Joey Dorsey in attendance.

  1. Call to Order

Chairman Reyen called the meeting to order.

  1. Welcome

Chairman Reyen welcomed those in attendance.

  1. Prayer

Commissioner Banister offered prayer.

  1. Pledge of Allegiance

Everyone stood in observance of the Pledge of Allegiance.

  1. Approve Agenda

Commissioner Oglesby entertained a motion to approve the meeting agenda as presented. Commissioner Carter provided a second to the motion. The motion carried 5-0.

  1. Approve Minutes of Previous Meeting(s)

Commissioner Oglesby entertained a motion to table approving the minutes of the meeting held July 13, 2004. Commissioner Dorsey provided a second to the motion. The motion car ried 5-0.

  1. Remarked by Invited Guests, Committees, Authorities 

None

  1. Reports by Constitutional Officers & Department Heads 

County Attorney Walter Gordon reported that the DCA has completed their analysis of the EIP loan to Quality Industries LLC. He reported that the owners of Quality Industries LLC have requested an extension to the loan from seven years to twelve years and personal guarantee over a two year span.

Chairman Reyen entertained a motion to table the matter until the figures are presented to the Board as of the result of extending the loan payment an additional five years. Commissioner Oglesby provided a second to the motion. The motion carried 5-0.

  1. County Administrator's Report

IA Jon Caime reported that the co-ed adult softball team placed 2nd and will go the state championship games on August 14th.

He reported that the Little League has given a donation to the Recreation Department in the amount of $400 to purchase sand for the football field for the upcoming season. He commended Deborah Gaines and Morris Dean for their efforts during the Little League Season.

He also reported that Don Burdick filled the unexpired term of Hedrick Isley which will expire December 31st, 2005.

  1. Chairman's Report   

None

  1. Commissioners' Reports

Commissioner Carter entertained a motion to draft a letter to everyone that participated in recruiting industry into the county. Chairman Reyen provided a second to the motion. The motion carried 5-0.

Commissioner Dorsey commended the members of the Fire Department for their efforts.

  1. Consent Agenda

None

  1. Old Business

None

  1. New Business

a)       Discussion LARP List for FY'05

IA Caime reported that it is time for the county to submit the resurfacing list to the DOT for the year 2005. He said that the DOT has requested that the county consider leaving the same roads on the list that has been submitted previously that was not approved.

Commissioner Oglesby entertained a motion to table the matter and each member give Jon a list of roads in their district that they want considered. Chairman Reyen provided a second to the motion. The motion carried 5-0.

b)      Bid Award-HVAC, New Recreation Park Multi-services building

IA Caime reported that two bids were submitted for the HVAC unit for the New Recreation Park Multi-services building as follows:

·        McGee Heating & Air  $11,948

·        Johnson Heating & Air  $14,400

Commissioner Oglesby entertained a motion to award the bid to McGee Heating & Air upon clarification of a five year warranty on the system. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

c)       Vanna Country Store

Commissioner Banister reported that there have been two arrests for selling beer/wine to minors at Vanna Country Store. He said the county ordinance allows the BOC to suspend or revoke beer & wine licenses. He requested that the BOC consider holding an administrative hearing to address the issue.

Commissioner Dorsey reported that Judge Cheely has scheduled an arraignment hearing Thursday, July 29th to hear the case.

After discussing, the matter Commissioner Oglesby entertained a motion to table the issue until the called meeting Friday, July 30th at noon. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

d)      Request for Variance to Subdivision Regulations - Powell/Remax

IA Caime explained that the Ramsey’s are requesting a variance from the road frontage requirements for a parcel on Chateau Estates road due to declining health.  He cautioned the board about setting a precedent with the granting this variance.   The ordinance requires a 30 road frontage for each parcel on a cul-de-sac and this was considered a cul-de-sac because it was the end of the road however the existing parcel only had 50 feet of road frontage and therefore could not be split into two parcels with each containing 30 feet.

Commissioner Oglesby entertained a motion to grant the variance. Commissioner Dorsey provided a second to the motion.  The motion failed 2-3 (Chairman Reyen, Commissioners Banister and Carter opposed).

Betty Powell of Remax Realtors explained that the existing parcel also has a recorded 10 foot permanent easement on an adjacent parcel for a driveway which encroaches on this adjacent parcel.  She explained that the 50 foot of road frontage plus the 10 foot easement would equate to 60 feet of road frontage. 

Chairman Reyen entertained a motion to grant the variance if they would have the plat redrawn so that one parcel has the required 30 foot road frontage and therefore would not require a variance.  The remaining parcel with 20 feet of road frontage would have the existing 10 foot permanent easement added to it. Commissioner Carter provided a second to the motion. The motion failed 2-3 (Commissioners Banister, Oglesby and Dorsey opposed).

e)       DFACS Contract 2005 - Transportation expense 

Commissioner Oglesby entertained a motion to approve the DFACS contract for 2005 of which there would not be any county funds expended for the service. Chairman Reyen provided a second to the motion. The motion carried 5-0.

  1. Public Comment

None

  1. Executive Session

None

  1. Adjournment

Commissioner Oglesby entertained a motion to adjourn the meeting. Commissioner Banister provided a second to the motion. The motion carried 5-0.

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Daniel W. Reyen, Chairman                              Lawana Kahn, County Clerk