Hart County Board of Commissioners met
Chairman Daniel Reyen presided with Commissioners R C Oglesby, Randy Banister, Ricky Carter and Joey Dorsey in attendance.
Chairman Reyen called the meeting to order.
Chairman Reyen welcomed those in attendance.
Prayer was offered by Rev. Harry Warren.
Everyone stood in observance of the Pledge of Allegiance.
Commissioner Oglesby entertained a motion to amend and approve the meeting agenda as follows:
Add item #7 a) Gary Cobb – Hart Haven
Commissioner Banister provided a second to the motion. The motion carried 5-0.
Commissioner Oglesby entertained a motion to approve the minutes subject to verification. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.
a) Gary Cobb – Hart Haven
As of the results of the recent fire at the battered women’s shelter, Gary Cobb, representing Hart Haven, requested the Board’s consideration to assist the shelter in a lease agreement.
Blondie Willingham, Director of Hart Haven, reported that their current arrangement to lease a house through ReMax was a miscommunication between the owner of the property and ReMax. Therefore, they have been asked to evacuate the facility immediately.
Gary Cobb requested that the Board consider $850 per month allowance for temporary housing.
Commissioner Oglesby entertained a motion that the county pay $850 per month allowance for a temporary shelter tentative on reimbursement from the insurance company. Commissioner Banister remarked that the county needs to address the situation with the insurance company and that a motion would not need to be in order.
County Administrator Jon Caime announced that the following:
Commissioner Oglesby requested a meeting be scheduled with the Chairman of the DOT to request funding assistance for county roads.
Commissioner Carter remarked that local concrete companies are leaving excess concrete at construction sites on the county right-of-ways. He remarked that it is a cost to the taxpayers to remove the concrete and requested legal guidance pertaining to the matter.
Commissioner Carter commended everyone that responded during the recent storms in the county. He also requested a written statement from the Georgia Mtns. RDC justifying what the county receives for the annual dues.
Commissioner Dorsey reported that there is DOT funding available for guard rails, road side vegetation and striping programs. He requested the subject be placed on the following meeting agenda.
Commissioner Carter entertained a motion to request a statement from GA. Mtns. RDC asking them for an explanation on what they can assist the county in acquiring funds. Commissioner Banister provided a second to the motion.
Don Burdick reported that they discuss various funding topics at the RDC monthly meetings.
The motion carried 5-0.
County Attorney Walter Gordon explained that the least expensive method to provide water to residents on Rhodella Park would be pavement cuts and repair the road with concrete with an asphalt surface. He reported that the projected costs for the project are $4,160 which is a cost savings of $22,000 over the jack and bore method.
Oglesby entertained a motion to proceed with thirteen road cuts on
Commissioner Carter remarked that the county would be setting precedence if they allowed the road cuts. He also remarked that the road should be put back in the same condition.
Commissioner Dorsey remarked that the road should be inspected and the performance bond would not be released until a final inspection by the Road Department.
Reyen remarked that the residents in
b) Courthouse Space Issue
Chairman Reyen entertained a motion to place the matter on the next meeting agenda. Commissioner Banister provided a second to the motion. The motion carried 5-0.
Commissioner Dorsey remarked that all of the county’s ambulances are stationed in Hartwell and some response times are as much as 20-30 minutes.
Director Terrell Partain reported that presently all
Director Partain explained that many factors would have to be considered to produce a workable and cost effective plan.
Commissioner Oglesby entertained a motion to proceed with the process and bring back to the BOC for consideration. Commissioner Dorsey provided a second to the motion.
Commissioner Dorsey entertained a motion to authorize EMS/EMA Director Partain to minimize response time. Chairman Reyen provided a second to the motion. The motion carried 5-0.
b) Holt Property Tax Appeal
Howard Holt reported that his refund request for seven years of overpayment of taxes has been denied by the Board of Tax Assessors and the Hart County Tax Commissioner. He complained that he has written seven letters to Chief Appraiser Margaret Crossley and never received a reply.
He reported that he received a letter from Ms. Crossley June 14th, 2004 stating he may submit a refund request for taxes he felt that was overpaid along with forms to be completed going back seven years. He remarked that Mr. Combs did not have any knowledge of the letter and that Mr. Combs said that refund requests could go back three years. He reported that according to the Department of Revenue that tax refund request can not go beyond the past three years.
Commissioner Dorsey entertained a motion to table the matter until the minutes of the BOA meeting on December 18th and letter from the Board of Equalization can be provided.
Chairman Reyen requested a copy of Mr. Holt’s complete file.
Commissioner Oglesby entertained a motion for a brief recess. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.
The meeting convened after a brief recess.
c) Small Acreage Breakpoint-Chief Appraiser Margaret Crossley
Chief Appraiser Margaret Crossley presented a general overview of the small acreage breakpoint. She stated that 0-4.9 acres is considered small acreage and that she uses the Marshall Swift National guidelines, the sales ratio and the market to determine the base rate per acre.
Pete Nagele reported that in the 2002 re-evaluation his property was valued using a "magic number" that was considerably higher than that of his next door neighbor who was assessed at $35,000 per acre for a four acre tract of land also on the lake. He said that he has tried to get clarity and finality. He also reported that the former chair of the Board of Equalization stated that the small acreage breakpoint was three acres; Mr. Combs said it was five acres.
d) Adoption of FY05 Budget
Chairman Reyen entertained a motion to adopt the budget temporarily until the proper public notice has been advertised in The Hartwell Sun. Commissioner Oglesby provided a second to the motion. The motion carried 5-0.
e) Adoption of FY05 Millage Rates
Administrator Caime presented the Millage Rates for Tax Year 2004. He pointed out that the unincorporated and incorporated tax rates have decreased for the second year in a row.
Commissioner Oglesby entertained a motion to adopt the FY05 General Fund Millage Rates. Commissioner Banister provided a second to the motion. The motion carried 5-0.
f) Approval of Blue Water Estates Subdivision
Chairman Reyen entered a motion to approve Blue Water Estates Subdivision off Crawfords Ferry road. Commissioner Oglesby provided a second to the motion. The motion carried 5-0.
g) HCWSA Budget Requests
Commissioner Oglesby entertained a motion to table the request for additional funding for the Hart County Water & Sewer Authority to provide for a part time position to read meters, COLA and operating expenses. Chairman Reyen provided a second to the motion. The motion carried 5-0.
Commissioner Oglesby entertained a motion to approve a budget resolution to provide $7,500 in SPLOST II for the additional cost of the water tank construction. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.
New business items h - l were not discussed due to the time.
Commissioner Oglesby entertained a motion to adjourn the meeting. Chairman Reyen provided a second to the motion. The motion carried 5-0.
W. Reyen, Chairman Lawana