Hart County Board of Commissioners

March 8th, 2005

5:30 p.m.

 

The Hart County Board of Commissioners met March 8th, 2005 at 5:30 p.m. in the Hart County Administrative & Emergency Services Center.

 

Chairman R C Oglesby presided with Commissioners Daniel Reyen, Gary Mize, Ricky Carter and Joey Dorsey in attendance.

 

  1. Call to Order

Chairman Oglesby called the meeting to order.

 

  1. Welcome

Chairman Oglesby welcomed those in attendance.

 

  1. Prayer

Chairman Oglesby offered prayer.

 

  1. Pledge of Allegiance

Everyone stood in observance of the Pledge of Allegiance.

 

  1. Approve Agenda

Commissioner Dorsey entertained a motion to amend and approve the meeting agenda as follows:

Remove

Old Business item (c) and New Business item (b) from the agenda.

 

Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

  1. Approve Minutes of Previous Meeting(s)
    • 2/22/05 Regular Meeting
    • 3/02/05 Work Session

Commissioner Reyen entertained a motion to approve the minutes of the February 22nd, 2005 meeting as amended and the minutes of March 2nd, 2005 as presented. Commissioner Mize provided a second to the motion. The motion carried 5-0.

 

  1. Remarks by Invited Guests, Committees, Authorities

None

 

  1. Reports by Constitutional Officers & Department Heads

None

 

  1. County Administrator's Report

County Administrator Jon Caime noted that DHR has notified the county of their intent to renew or bid the Regional Transportation program for DFCS services.

 

Chairman Oglesby entertained a motion to renew the contract for fiscal year 2006. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

Administrator Caime noted the following:

        ACCG Commissioners' meeting at the State Capitol Wednesday March 9th, 2005 and March 16th, 2005

        March 22nd, 2005 Public meeting - Landfill issues

        Regional meeting GMRDC March 24th, 25th

        Gave a brief summary of the Grand Jury Presentments

 

Commissioner Dorsey entertained a motion to draft a letter to Senator Nancy Schaefer urging the State to take responsibility for picking up State inmates from the county's jail facilities in a timely manner. Commissioner Carter provided a second to the motion. The motion carried 5-0.

 

Commissioner Reyen noted that the county has various spaces in other county owned facilities that the Grand Jury can hold their sessions. The County Attorney responded that they may be compelled to meet at the courthouse and he will research the issue.

 

  1. Chairman's Report

Chairman Oglesby reported that the City of Hartwell voted to annex the new Recreation Park into the city limits through an Intergovernmental Agreement.

 

11.   Commissioners' Reports

None

 

12.   Consent Agenda

        Blue Water Estates Phase 2

Chairman Oglesby entertained a motion to approve the consent agenda. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

13.   Old Business

a)      Bid Award Bush Hog

Commissioner Reyen entertained a motion to award the bush hog contract to Tallent Lawn Care at $84 per mile, $2,350 for the landfill, and $2,800 for the watersheds. Commissioner Mize provided a second to the motion. The motion carried 5-0.

 

b)      Bid Award Fire Station HVAC

Commissioner Dorsey entertained a motion to allow the County Administrator to award the bid and negotiate with Hill Service Company. Commissioner Carter provided a second to the motion.

 

Commissioner Carter noted that the bids were not clear and they should have been submitted on a bid spec form.

 

Commissioner Reyen raised the issue of ownership of the fire station buildings. Attorney Gordon responded that five of the fire stations have been deeded to the county and three others are owned by trustees. He suggested that the BOC discuss a long term lease agreement with the trustees.

 

Commissioner Dorsey noted that the fire department's long term interest in replacing the HVAC unit is to be able to hold elections in the station instead of the small voting precient adjacent to the station.

 

Commissioner Reyen suggested delaying action until the ownership situation is cleared up.

 

Chairman Oglesby called for the vote. The motion carried 4-1 (Commissioner Reyen opposed).

 

Commissioner Carter entertained a motion effective immediately that bid specs will be used for major purchases and or services. Commissioner Reyen provided a second to the motion.

 

County Attorney Gordon noted that bid specs have to be appropriately detailed; however a request for proposal method would allow the BOC to use discretion.

 

The vote failed 2-3 (Chairman Oglesby, Commissioners Mize and Dorsey opposed).

 

Commissioner Reyen entertained a motion to rescind the vote. The vote died from lack of a second.

 

c)      Consolidated Copier Proposal - item removed from the agenda

 

d)      Non-Consensual Towing Ordinance

County Attorney Gordon read the third reading of the ordinance.

 

Chairman Oglesby entertained a motion to adopt the Non-Consensual Towing Ordinance with minor changes. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

14.   New Business

a)       BOA Appointment

Commissioner Dorsey entertained a motion to appoint Pam Fields to fill the unexpired term of Kenny Carter. Commissioner Oglesby provided a second to the motion.

 

Commissioner Carter noted that the BOC has received a resume from someone in the farming community that is showing interest on being appointed to the BOA and we have been looking for this for two years.

 

Commissioner Dorsey noted that Ms. Fields has a wide background in real estate and would be an asset to the BOA.

 

Commissioner Reyen noted that he felt it would be a conflict of interest to appoint Ms. Fields to serve on the BOA since she is a real estate agent. He noted that Ms. Fields would have to be judging the value of property of a competitor in the real estate/developer field. He also noted that it has come to his attention that Fields has complaints that have been filed with Georgia Realtor Association.

 

BOA Chairman Don Burdick noted that BOA members have to meet state requirements and need to be independent thinkers. He noted that the state is putting great emphasis on the agriculture community.

 

Commissioner Dorsey noted that he has discussed appointing one person from each commissioner district to the BOA.

 

Pete Nagele noted that individuals appointed to the BOA need to be fair and intelligent. He noted that Mr. Wesley's resume was very specific. He requested that the BOC consider the ability of individuals who have shown interest in the position. He also noted that he has been told that Mrs. Lee has a close relationship with the Chief Appraiser.

 

Commissioner Mize noted that he has talked with the candidates and other individuals and will base his decision accordingly.

 

Commissioner Reyen noted that Ms. Fields' letter to the BOC expressing her interest on the board appointment for Franklin County.

 

Chairman Oglesby asked Ms. Fields if she was applying for the BOA position in Hart County. Ms. Fields responded that she is interested in being appointed to the BOA in Hart County.

 

Chairman Oglesby called for the vote. The vote failed 2-3 (Commissioners Reyen, Mize and Carter opposed).

 

Commissioner Dorsey entertained a motion to appoint Robert Wesley whose term will expire December 31, 2007. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

b)      HCWSA Board Appointment - removed from the agenda

 

c)       Library Request for Supplemental Funding

County Administrator Caime requested that the BOC approve funds for the audit that was not spent in 2004 in the amount of $5,000.

 

Library Director Richard Sanders noted that he did not request county funds for the fourth quarter of the 2004 fiscal year due to an oversight. He requested the BOC amend the Library's 2005 budget by $22,500.

 

After discussing the issue, Chairman Oglesby entertained a motion to amend the library's budget by $27,500. Commissioner Mize provided a second to the motion. The motion carried 5-0.

 

d)      Lawn Care Bid Opening

The following sealed bids were opened for lawn care services for 2005:

Franklin Lawn Care Inc.

Courthouse $ 50 per cut

Library $ 50 per cut

Health Dept. $ 50 per cut

Admin. $100 per cut

Misc services $ 20 per hour

 

R&R Lawn Services

Courthouse $ 70 per cut

Library $ 45 per cut

Health Dept. $ 45 per cut

Admin. $ 70 per cut

Misc services $ 25 per hour

 

Eberhardt's Landscaping

Courthouse $100 per cut

Library $ 45 per cut

Health Dept. $ 45 per cut

Admin. $150 per cut

Misc services $ 50 per hour

 

Mayfield Lawn Care

Courthouse $ 95 per cut

Library $ 95 per cut

Health Dept. $ 95 per cut

Admin. $ 95 per cut

Misc services $ 20 per hour

 

Lavish Lawns

Courthouse $175 per cut

Library $ 90 per cut

Health Dept. $200 per cut

Admin. $225 per cut

Misc. services $ 40 per hour

 

C.C.I.

Courthouse $ 75 per cut

Library $ 75 per cut

Health Dept. $ 75 per cut

Admin. $ 75 per cut

Misc. services $ 45 per hour

 

Evans Landscaping & Lawncare

Courthouse $ 65 per cut

Library $ 35 per cut

Health Dept. $ 35 per cut

Admin. $ 65 per cut

Misc. services $ 15 per hour

 

Commissioner Reyen entertained a motion to defer the bids to the County Administrator for review. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

e)       BOA Request for Supplemental Funding

BOA Chairman Burdick requested funds to cover the cost for temporary employees and professional services for the upcoming county-wide revaluation.

 

Chairman Oglesby entertained a motion to amend the budget as per Mr. Burdick's request. Commissioner Carter provided a second to the motion.

 

Commissioner Dorsey noted that professional services should require the bid process.

 

Eric Chapman requested that the BOC consider the additional funding for the Tax Assessors' office.

 

Chairman Oglesby called for the vote. The vote carried 5-0.

 

f)        Courthouse Grounds Maintenance

After discussing the issue, the matter was turned over to the County Administrator.

 

g)       Bid Opening - HVAC Central Fire Station

The following bids were opened for the HVAC unit at the Central Fire Station:

Hill Service Company $4,155.51

McGee Heating & Air $5,174.00

Johnson Heating & Air $4,760.84

 

Chairman Oglesby entertained a motion to defer the bids to the County Administrator for review. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

15.   Public Comment

None

 

16.   Executive Session

None

 

17.   Adjournment

Chairman Oglesby entertained a motion to adjourn the meeting. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

 

 

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R C Oglesby, Chairman Lawana Kahn, County Clerk