Hart County Board of Commissioners
Scheduled Meeting
April 11th, 2005
5:30 p.m.
The Hart County Board of Commissioners met April 11th, 2005 at 5:30 p.m. in the Hart County Administrative & Emergency Services Center.
Chairman R C Oglesby presided with Commissioners Daniel Reyen, Gary Mize, Ricky Carter and Joey Dorsey in attendance .
Chairman Oglesby called the meeting to order.
Chairman Oglesby welcomed those in attendance.
Rev. Ted Kelley of Abundant Life Baptist Church offered prayer.
Everyone stood in observance of the Pledge of Allegiance.
Commissioner Reyen entertained a motion to approve the meeting agenda removing the approval of the 3/29/05 work session minutes from the agenda. Commissioner Carter provided a second to the motion. The motion carried 5-0.
Commissioner Reyen entertained a motion to approve the minutes of the meeting held March 22nd, 2005. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.
None
County Attorney Walter Gordon reported that the Hart County Water & Sewer Utility Authority has awarded the east line water system to Dodd Construction in the amount of $721,000 and the project will be underway soon.
County Administrator Jon Caime reported that the two full time fire fighters have successfully completed the National Certification Firemen & Instructors Course.
Administrator Caime announced the following meeting schedules:
City/County meeting at the Literacy Center 4/14 6:00 p.m.
Architect results of the Courthouse Study 4/19 5:00 p.m.
Work Session - Beer & Wine Ordinance 4/20 5:00 p.m.
Administrator Caime reported that the DOT has approved the county's request for surplus guardrail. He also announced the following Board/Authority vacancies:
DFACS vacancy June 20th, 2005
GMRDC vacancy to fill the unexpired term of William Chafin
(2) Vacancies on the Hart/Franklin Co. Airport Authority
Commissioner Reyen entertained a motion to advertise in the local newspaper for the board positions. Commissioner Carter provided a second to the motion. The motion carried 5-0.
Administrator Caime announced that Domestic Violence Council will have a reception at the Literacy Center from 3:00 - 5:00 p.m.
Chairman Oglesby reported that the Little League opening day is April 16th, 2005.
Commissioner Carter commended Betty Floyd, Ronnie Dickerson, Jessie Barnes/Detention Center crew and Lisa Evans for the efforts on the courthouse grounds.
Commissioner Dorsey suggested that the Economic Development Authority keep open communication with larger employers in the county in an effort to retain industry.
Commissioner Dorsey entertained a motion to approve Morris Meadows Subdivision request. Commissioner Reyen provided a second to the motion. The motion carried 5-0.
a) Road Striping Second FY05 Painting
Commissioner Dorsey entertained a motion to give Chestatee/Chattahoochee RCD the opportunity to submit a quote for the stripping project by Thursday and if they do not then to proceed with the current vendor. Commissioner Carter provided a second to the motion. The motion carried 5-0.
Commissioner Carter inquired about the status of the rumble strips at the intersection of Jct. 77 and Mt. Olivet Road. Administrator Caime responded that Ronnie Dickerson is getting a price from the DOT to install the rumble strips.
a) DFACS Van Agreement
Commissioner Mize entertained a motion to approve the van agreement with the Department of Human Resources for additional funding. Commissioner Reyen provided a second to the motion. The motion carried 5-0.
DFACS Director Tom Mullenix noted that he did not submit a request for county funds for the period of July - September 2004. Therefore, he is requesting that the BOC consider his request for the funds.
Commissioner Reyen entertained a motion to provide the remainder of the funds that was budgeted in FY'04 to DFACS from fund balance. Commissioner Mize provided a second to the motion. The motion carried 5-0.
b) Change Order - Communication Tower
EMS/EMA Director Terrell Partain requested a change order for the communication tower in the amount of $5,300 due to subsurface rock encountered under the proposed foundation.
Chairman Oglesby entertained a motion to approve the change order request. Commissioner Reyen provided a second to the motion. The motion carried 5-0.
c) Bid Award - Road Paving
Administrator Caime reported that AA re-priced their bid due to the rising cost of fuel.
Commissioner Dorsey entertained a motion to award the bid to E.R. Snell. Commissioner Carter provided a second to the motion. The motion carried 5-0.
d) Budget Amendment SPLOST Road Paving
Commissioner Dorsey entertained a motion to transfer $325,000 from the under budget line item FY04 road paving to the FY05 road paving line item in SPLOST II. Commissioner Reyen provided a second to the motion. The motion carried 5-0.
e) Andy Adams - Request for Road Widening
Mr. Adams was not in attendance.
f) Bid Opening - Magistrate Copier
The following companies submitted sealed bids for a copier for the Magistrate Court:
Lanier Worldwide, Athens Digital, IKON and Athena Business Systems
Commissioner Carter asked where the county is on the study to use centralized copying at the courthouse. IT Specialist Mary Hughes responded that she has compiled the information for BOC review.
Chairman Oglesby entertained a motion to defer the bids to the County Administrator to evaluate and award the bid. Commissioner Dorsey provided a second to the motion. The motion carr ied 5-0.
g) Savannah River Basin Coalition Resolution
Chairman Oglesby entertained a motion to appoint Commissioners Reyen and Carter to the Savannah River Basin Coalition committee and to adopt the resolution. Commissioner Reyen provided a second to the motion. The motion carried 5-0.
h) Royal Food Store B&W Application
Chairman Oglesby entertained a motion to deny the Beer & Wine Application as provided in Section 6-42 (d) no license shall be granted to any person who is not a citizen of the state. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.
i) Gravel Distribution Policy
Commissioner Dorsey entertained a motion to adopt the gravel distribution policy to allow an individual 500 lbs of gravel every six months. Chairman Oglesby provided a second to the motion. The motion carried 4-1 (Commissioner Reyen opposed).
Chairman Oglesby recognized a high school student that attended the meeting.
None
Commissioner Reyen entertained a motion to exit into Executive Session to discuss personnel matters. Commissioner Carter provided a second to the motion. The motion carried 5-0.
With no further action taken during Executive Session, Chairman Oglesby entertained a motion to exit Executive Session and convene the regular meeting. Commissioner Carter provided a second to the motion. The motion carried 5-0.
Commissioner Reyen made a motion to pay $3,000 to purchase half of a contract for a certified deputy to be hired with the deputy paying the remaining $3,000 and to budget $11,300 for the purchase of used vehicle for the new deputy. The $3,000 amount will be less than the estimated direct costs of $6,000 to train a new officer and the lost time of about 3 months for this training. Commissioner Dorsey seconded the motion. The motion carried 5-0.
Commissioner Dorsey made a motion to grant 2 years of service towards a new prospective hire in the Assessors office after the 90 day probation period. Chairman Oglesby seconded the motion. The motion failed 2-3 (Dorsey and Oglesby for the motion, Reyen, Carter and Mize opposed).
Commissioner Reyen made a motion to grant 2 years of service towards a new prospective hire in the Assessors office after the 90 day probation period and then consider giving her additional credit for other relevant experience. Commissioner Carter seconded the motion. The motion failed 2-3 (Reyen and Carter for the motion, Oglesby, Dorsey, and Mize opposed).
Commissioner Dorsey commented that the individual has only been an Appraiser III for 3 years so it would be incorrect to grant her more than 3 years of credit.
Commissioner Reyen replied that the individual has more than 3 years of experience with appraisals and should be credited for that experience also.
Commissioner Mize made a motion to grant this individual 2 years of service at the beginning of the probation period. Commissioner Dorsey seconded the motion. The motion passed 5-0.
Commissioner Dorsey then made a motion to grant Lisa Evans 4 years of service credit for her prior work with the County. Commissioner Carter provided a second to the motion. The motion passed 5-0.
Commissioner Oglesby entertained a motion to adjourn the meeting. Commissioner Carter provided a second to the motion. The motion carried 5-0.
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R C Oglesby, Chairman Lawana Kahn, County Clerk