Hart County Board of Commissioners

August 23rd, 2005

7:00 p.m.

 

The Hart County Board of Commissioners met August 23rd, 2005 at 7:00 p.m. in the Hart County Administrative & Emergency Services Center.

 

Chairman R C Oglesby presided with Commissioners Daniel Reyen, Gary Mize, Ricky Carter and Joey Dorsey in attendance.

 

  1. Call to Order

Chairman Oglesby called the meeting to order.

 

  1. Welcome

Chairman Oglesby welcomed those in attendance.

 

  1. Prayer

Rev. Nelms of the 1st Presbyterian Church of Hartwell offered prayer.

 

  1. Pledge of Allegiance

Everyone stood in observance of the Pledge of Allegiance.

 

  1. Approve Agenda

Commissioner Reyen entertained a motion to amend and approve the meeting agenda as follows:

Add New Business items

o) Speedway Race Track

p) Road stone hauling

Add Executive Session

a)      Potential litigation

Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

  1. Approve Minutes of Previous Meeting(s)
    • 7/26/05 Regular Meeting
    • 7/26/05 Budget Work Session
    • 7/27/05 Budget Work Session
    • 7/27/05 Special Meeting
    • 8/15/05 Budget Work Session
    • 8/16/05 Budget Work Session
    • 8/17/05 Budget Work Session
    • 8/18/05 Budget Work Session

Commissioner Reyen entertained a motion to approve the minutes as amended 7/26 - 8/18/05. Commissioner Mize provided a second to the motion. The motion carried 5-0.

  1. Remarks by Invited Guests, Committees, Authorities

None

 

  1. Reports by Constitutional Officers & Department Heads

County Attorney Walter Gordon noted that he did not have anything to report other than would brief the BOC during Executive Session on potential litigation matters.

 

  1. County Administrator's Report

County Administrator Jon Caime announced the following:

    • Sept. 14 meeting of the Lake Hartwell Task Force at Anderson Area Chamber of Commerce at 7 pm
    • Dept. of Revenue denied request for an extension to submit the tax digest
    • Invitation to a formal dedication of the downtown parking lot 8/30 10:00 am at the parking lot
    • Will followup on the Board of Education Millage rate
    • County awarded $84,000 Federal grant for burn building grant
    • Sept. 15 meeting Chamber, Water & Sewer Authority & City of Hartwell
    • Will begin the Service Delivery Strategy work sessions in Sept.

 

  1. Chairman's Report

None

 

  1. Commissioners' Reports

Commissioner Carter requested a work session to discuss issues with sides of county roads within the right-of-way and the option to bring bushhogging back in-house.

 

Commissioner Dorsey reported that the county received a letter from the DOT in response to traffic lights at several dangerous intersections in the county and they did not recommend installing traffic lights. Commissioner Dorsey commended Administrator Caime for his efforts.

 

  1. Consent Agenda
    • Oak Park Subdivision, Phase V

Commissioner Reyen entertained a motion to approve Oak Park Subdivision, Phase V. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

  1. Old Business

a) Holt Refund #2

Commissioner Reyen entertained a motion to approve Mr. Holt's tax refund request for year 2002 in the amount of $45.96.

 

Attorney Gordon explained that the request for refund for 2000-2001 was beyond the three year time limit requirement.

 

Commissioner Dorsey provided a second to the motion.

 

Commissioner Carter asked where the funds to refund Mr. Holt would come from. Attorney Gordon responded that the funds would be paid from un-remitted funds in the Tax Commissioner's office. The vote carried 5-0.

 

b)      Cotton States Insurance

Commissioner Mize entertained a motion to table the issue. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

  1. New Business

a)            FY06 Proposed Tax Millage Rate - Incorporated & Unincorporated

After discussing the issue, Commissioner Reyen entertained a motion to table the matter. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

Chairman Oglesby directed Administrator Caime to schedule a meeting with the Board of Tax Assessors to discuss the tax digest.

 

b)           DCA Signature Community Designation - Joint Effort with City of Hartwell

After discussing the issue, Commissioner Reyen entertained a motion to table the matter. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

c)            Multipurpose Recreation Facility

Commissioner Reyen entertained a motion to direct the County Administrator to draft a letter to Nancy Cobb of 1GA DCA that the Hart County BOC supports the concept of the Multipurpose Recreation Facility and the chairman to execute the document. Commissioner Carter provided a second to the motion. The motion carried 5-0.

 

d)           Bid Opening - Recreation Uniforms

After opening the bids from Big A Signs & Tee's, Dillard's Sporting Goods & Royal Graphics, Commissioner Dorsey entertained a motion to defer the bids to the County Administrator for review. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

e)            Hands for Hart Request to use County Facility

Chairman Oglesby entertained a motion to tentatively approve Hands for Hart request to use a house that is located on the new Recreation Park land provided that all operational expenses would be paid by the organization and the County Attorney draw up a lease agreement. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

f)             DDA request to use Courthouse Grounds

Commissioner Reyen entertained a motion to allow DDA use of the amphitheatre area on the Courthouse grounds September 17th. Commissioner Dorsey provided a second to the motion. Commissioner Carter stated that the county's policy is not to attract people to grass areas but to the amphitheatre area only. The motion carried 5-0.

 

g)            2006 Coordinated Transportation Grant Acceptance DFACS

Chairman Oglesby entertained a motion to approve the contract with the State of Georgia DHR for 2006. Commissioner Mize provided a second to the motion. The motion carried 5-0.

 

h)            Little League Tournament Reimbursement

Chairman Oglesby entertained a motion to approve reimbursement expenses in the amount of $2,500 to the Little League from General Fund fund balance providing that receipts for the funds are submitted to the Administrative office along with a written request. Commissioner Carter said that the county doesn't help 4H, Boy Scouts are anyone else with tournament expenses. The motion carried 3-2 (Commissioners Reyen and Carter opposed).

 

i)              Personnel Policy Amendment - Exit Interview

Commissioner Reyen entertained a motion to amend the Personnel Policy to require an Exit Interview with anyone that is leaving employment with the county. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

j)             Credit for prior years experience - Sheriff Deputy

Commissioner Dorsey entertained a motion to allow eight years prior experience for Deputy Pierce Mize retroactive to date of employment. Commissioner Reyen provided a second to the motion. The motion carried 4-0. (Commissioner Mize abstained due to the relationship)

 

k)           Health Department Fees

Chairman Oglesby entertained a motion to increase all Environmental fees with the exception of septic tank permit fees as recommended by the Board of Health. Commissioner Dorsey provided a second to the motion. The motion carried 3-2 (Commissioners Reyen and Mize opposed).

 

l)              NIMS Adoption Ordinance

Chairman Oglesby entertained a motion to accept the 1st reading of the NIMS Ordinance. Commissioner Carter provided a second to the motion. The motion carried 5-0.

 

Recreation Director Curry noted that she reviewed the Recreation Uniforms bids. Commissioner Reyen entertained a motion to award the bid to Dillard's Sporting Goods. Commissioner Mize provided a second to the motion. The vote carried 5-0.

 

Chairman Oglesby entertained a motion to allow Rec Director Curry to use the plan that she has implemented requiring players to return their uniforms after the season. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

Chairman Oglesby entertained a motion to award the bid for cheerleader uniforms to Royal Graphics. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

m)          Bowersville Polling Station Property

Chairman Oglesby entertained a motion to discuss the issue with the Election Superintendent and the City of Bowersville and work out an agreement. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

n)            City of Hartwell Website Joint Effort

Commissioner Carter entertained a motion to allow IT Specialist Mary Hughes to develop the City of Hartwell's website. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

o)           Speedway Race Track

Commissioner Dorsey entertained a motion to enact a moratorium on motor sports operating Thursday-Sunday to cease operations at 9:00 pm. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

Attorney Gordon suggested the BOC consider enactment of business licenses in the unincorporated areas of the county.

 

Commissioner Reyen requested placing the business license issue on the second meeting in September agenda.

 

p)           Road Stone Hauling

Commissioner Reyen entertained a motion to award the road stone hauling to the second lowest bidder at $5/ton. Commissioner Mize provided a second to the motion. The motion carried 5-0.

 

  1. Public Comment

None

 

  1. Executive Session

a) Potential Litigation

 

Chairman Oglesby entertained a motion to exit into Executive Session to discuss potential litigation as required by OCGA 50-14-2, 50-14-3 and 50-14-4(b). Commissioner Reyen provided a second to the motion. The motion carried 5-0. The resolution is recorded in the official minutes book.

 

With no further action taken during Executive Session, Chairman Oglesby entertained a motion to exit. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

  1. Adjournment

Chairman Oglesby entertained a motion to adjourn the meeting. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

 

 

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R C Oglesby, Chairman Lawana Kahn, County Clerk