Hart County Board of Commissioners

September 27th, 2005

7:00 p.m.

 

The Hart County Board of Commissioners met September 27th, 2005 at 7:00 p.m. in the Hart County Administrative

.0.0.0.10 & Emergency Services Center.

 

Chairman R C Oglesby presided with Commissioners Daniel Reyen, Gary Mize, Ricky Carter and Joey Dorsey in attendance.

 

  1. Prayer

Prayer was offered by Rev. Eddie Simmons of Hartwell Alliance Church.

 

  1. Pledge of Allegiance

Everyone stood in observance of the Pledge of Allegiance.

 

  1. Call to Order

Chairman Oglesby called the meeting to order.

 

  1. Welcome

Chairman Oglesby welcomed those in attendance.

 

  1. Approve Agenda

Commissioner Reyen entertained a motion to approve the meeting agenda. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

  1. Approve Minutes of Previous Meeting(s)
    • 9/13/05 Regular Meeting
    • 9/15/05 Budget Public Hearing
    • 9/19/05 Budget Work Session
    • 9/20/05 Work Session

Commissioner Reyen entertained a motion to approve the minutes of the meetings held 9/13, 9/15, 9/19 and 9/20, 2005. Commissioner Mize provided a second to the motion. The motion carried 5-0.

 

  1. Remarks by Invited Guests, Committees, Authorities

None

 

  1. Reports By Constitutional Officers & Department Heads
    • Mike Cleveland Sheriff-Fuel Budget Amendment Request

Sheriff Cleveland requested an increase of $28,000 to cover the cost of gasoline for 2005 and consider increasing 2006 gasoline budget due to the rising cost of fuel.

 

Commissioner Reyen entertained a motion to amend the Sheriff's Department fuel budget by $28,000 for FY05. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

Commissioner Reyen entertained a motion to approve $100,000 to the Sheriff's FY'06 fuel budget. Commissioner Carter provided a second to the motion. The motion carried 5-0.

 

Commissioner Dorsey entertained a motion to draft a letter to the State officials to take responsibility for their inmates housed in the county jail in a timely manner and change the regional Rome, Georgia location for mentally challenged inmates to a closer facility. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

  • Bob Smith-Express Poll Voting Machines

Probate Judge Bob Smith requested the BOC approve an Intergovernmental Agreement between the county and the Secretary of State to provide an "Express Poll" voting system for programming voter access.

 

Commissioner Dorsey entertained a motion to approve an Intergovernmental Agreement between the county and the Secretary of State. Chairman Oglesby provided a second to the motion. The motion carried 5-0.

 

  1. County Administrator's Report

County Administrator Jon Caime announced a SDS meeting with the City of Hartwell and the Hart County W/S Authority will be held October 6th, 2005 at 6:00 p.m. in the Literacy Center.

 

He also reported board appointments to the RC&D, Recreation, and Tax Assessors will expire December 31st, 2005.

 

Commissioner Reyen entertained a motion to advertise for the positions. Commissioner Carter provided a second to the motion. The motion carried 5-0.

 

  1. Chairman's Report

Chairman Oglesby announced that an Executive Session with the Tax Assessor Board will be held October 4th, 2005 at 5:30 p.m.

 

  1. Commissioners' Reports

Commissioner Carter reported that he received a telephone call from Senator Schaefer's office requesting the BOC sign a resolution supporting SB86. No action was taken on the issue.

 

  1. Consent Agenda

None

 

  1. Old Business

a)      EMS Substations/decentralization Feasibility Study

County Administrator Caime explained that the BOC directed him to move forward with an independent feasibility study at their July 26 BOC meeting. Two proposals were presented and then discussed at a BOC work session on September 20th. Caime recommended that the BOC hire Clemson University to perform the feasibility study. After this study is complete the BOC could decide to move forward with this program, cancel the program, and/or perform a more detailed study,

 

Commissioner Reyen entertained a motion to hire Clemson University to perform the feasibility analysis. Commissioner Mize provided a second to the motion. The motion carried 3-2 (Chairman Oglesby and Commissioner Dorsey opposed).

 

b)      NIMS Adoption Ordinance Third & Final Reading

Commissioner Reyen entertained a motion to adopt the NIMS Ordinance as the third and final reading. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

  1. New Business

a)      Public Hearing Millage Rates

With no further comments on the Millage Rates, Commissioner Dorsey entertained a motion to close the public hearing. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

b)      Bid Opening Backhoe

The following companies submitted bids for the backhoe:

        Stafford Tractor $61,400

        Metrac Inc. $82,000

        Piedmont Tractor $69,549

Chairman Oglesby entertained a motion to defer the bids to the County Administrator for review. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

c)      Personnel Policy Changes Part Time Employees, Medical Review Officer & SAP

Commissioner Reyen entertained a motion to change Section 9-2(c) of the personnel policy to allow part time employees to receive step increases for years of service; MRO to Anthony Monticello, M.D.; Substance Abuse Professional to Jim Daniel. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

d)      Adoption FY06 Budget

Chairman Oglesby entertained a motion to adopt the FY06 Budget and remove the part time employees for the Fire Department until further discussion with Fire Chief Vickery. Commissioner Dorsey provided a second to the motion.

 

Commissioners Carter noted areas of concern such as dues, license fees, post office box rent, central copiers, mass mailing assessment notices, rights-of-way issues, policy for fund balance & contingency funds and plan for fuel issues.

 

Commissioner Reyen reinforced a policy for fund balance, additional person for BOA's office, tennis courts, questioned the need for a convenience center at the Transfer Station, a merit award for employees outstanding performance, comp time policy and revisit the pay plan.

 

Chairman Oglesby called for the vote. The vote carried 3-2 (Commissioners Reyen and Carter opposed).

 

e)      Adoption 2005 Tax Millage Rates

Chairman Oglesby entertained a motion to adopt the 2005 Tax Millage Rates. Commissioner Reyen provided a second to the motion.

 

Commissioner Dorsey noted that the General Fund balance continues to increase annually; the expenditures have been under budget and it's time to give money back to the taxpayers by decreasing the Millage rate.

 

The motion carried 4-1 (Commissioner Dorsey opposed).

 

f)        Adoption of 2005 Rollback Resolution

Commissioner Reyen entertained a motion to adopt the 2005 Rollback Resolution. Commissioner Carter provided a second to the motion. The motion carried 4-1 (Commissioner Dorsey opposed).

 

g)      BOA Pay Policy

Chairman Oglesby entertained a motion to table the issue. Commissioner Carter provided a second to the motion.

 

Pete Nagele commented on the efforts of the BOA members.

 

Chairman Oglesby called for the vote. The vote carried 5-0.

 

h)      Policy to cap Temporary Employee Pay

Chairman Oglesby entertained a motion to amend the personnel policy to cap temporary employees pay at $3,300. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

i)        Payment of Fire Dept. Comp. Time

Chairman Oglesby entertained a motion to pay out all the comp time for Assistant Rec Director Dean and the two full time fire fighters. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

Commissioner Dorsey entertained a motion to install time clocks in all of the departments that are under direct supervision of the BOC. Commissioner Reyen provided a second to the motion.

 

After discussing the issue, Commissioner Reyen entertained a motion to table the issue until the next meeting. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

j)        Patching of Tennis Courts

No action was taken.

 

Mrs. Fogerty and Mr. Benedict commented on the condition of the tennis courts.

 

  1. Public Comment

None

 

  1. Executive Session - Potential Litigation

Commissioner Reyen entertained a motion to exit into Executive Session to discuss potential litigation matters. Chairman Oglesby provided a second to the motion. The motion carried 5-0.

 

With no further action taken during Executive Session, Chairman Oglesby entertained a motion to exit the session. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

  1. Adjournment

Commissioner Reyen entertained a motion to adjourn the meeting. Chairman Oglesby provided a second to the motion. The motion carried 5-0.