Hart County Board of Commissioners

May 14th, 2002

5:30 p.m.

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The Hart County Board of Commissioners met May 14th, 2002 at 5:30 p.m. in the Hart County Administrative & Emergency Services Center.

 

Chairman Joey Dorsey presided with Commissioners Randy Banister, Ken Brown, Don Burdick and R. C. Oglesby in attendance.

 

Call to Order 

 

Chairman Dorsey called the meeting to order.

 

Welcome 

 

Chairman Dorsey welcomed those in attendance.

 

Prayer  Commissioner Oglesby

 

Commissioner Oglesby offered prayer.

 

Pledge of Allegiance

 

Everyone stood for the pledge of allegiance.

 

Approve Agenda 

 

Commissioner Oglesby entered a motion to amend and approve the agenda as follows:      Defer Old business item 13b until the next meeting, change Remarks by Invited Guests, Committees, Authorities, Etc. item c to item a, item a to item c. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

Approve Minutes of Previous Meeting(s)

            4/30th, 5/01st, 5/08th, 5/09th 2002

 

Commissioner Burdick entered a motion to approve the minutes of the meetings held April 30th, May 1st, 8th and 9th 2002. Commissioner Banister provided a second to the motion. The motion carried 5-0.

 

Remarks by Invited Guests, Committees, Authorities, Etc.

a.                  Tom Mullenix & Ms. Peevy -Proclamation Foster Care Month

 

Tom Mullenix, Director of Family & Children Services, reported that statewide the month of May is proclaimed foster care month. He reported that the county funds provide an average of $70 per month per child in the foster care program. He thanked the Board for financial assistance.

 

Ms. Peevy thanked the Board personally for supporting the DFACS programs. She stated that proclaiming Foster Care Month in Hart County honors the families that are involved in the program. She reported that there are twenty-seven families providing foster care for fifty-seven children in the county. Ms. Peevy expressed the need for additional foster homes.

 

David Smith, president of Foster Care in Hart County, thanked the Board for recognizing foster parents.

 

Chairman Dorsey read the Foster Care Proclamation. Commissioner Oglesby entered a motion to adopt the Foster Care Proclamation. Commissioner Brown provided a second to the motion. The motion carried 5-0. The proclamation is recorded in the minutes book.

b.                  Judge Selma Cheely - Proposed Community Svc Program

 

Judge Cheely thanked the Board for allowing her time to discuss the proposed Community Service Program. She reported that she has sentenced fifty individuals since the first of the year and would prefer to have probationers sentenced to Community Service. She requested that the Board fund the program for the remainder of the year at a cost of $1,000. The funds will be used to pay an individual to supervise a crew two Saturdays a month, provide use of the 4H van, gloves, vests and trash bags. She said that $3,000 is estimated for FY'03 for the program.

 

Commissioner Oglesby entered a motion to fund the program from the Contingency Fund on a six-month trial basis. Commissioner Burdick provided a second to the motion. The motion carried 5-0.

 

c.                  Judy Melton - Executive Director/NE Ga Council on Domestic Violence

 

Ms. Melton requested funds from the Victim Assistance funds for the Domestic Violence Shelter.

 

Commissioner Burdick asked how many individuals are using the facilities. Ms. Melton stated that the shelter averaged five but currently there are two individuals in the facility. She reported that the shelter is accommodating individuals from surrounding counties.

 

County Administrator Cobb reported that the municipalities and the counties in the Northern Circuit submit the funds to the county and that some funds are submitted the District Attorney's office. However, the District Attorney has control over how the funds are spent.

 

Commissioner Burdick stated that he was all for the program however, it was understood it would be self-supportive at the time the county applied for a grant to renovate the facility.

 

Commissioner Oglesby entered a motion to table the issue, and for the County Attorney, County Administrator and Chairman to meet with the District Attorney to discuss the matter. Commissioner Burdick provided a second to the motion.

 

Ms. Melton asked that she be allowed to attend the meeting also. The vote carried 5-0.

 

Reports By Constitutional Officers & Department Heads

 

County Attorney Gordon reported that the Water & Sewer Utility would meet May 16th, 2002 at 6:00 p.m. to open bids for Sunset Drive and Old Beacon Light Road water line project.

 

County Administrator's Report

 

County Administrator Cobb reported that the Recreation grading project has been started. He stated that he and the Public Works Director met with Hart EMC Director Jeff Murphy to review the Recreation plans. He also reported that the deadline to submit RFQ's for the Behavioral Health facility is May 20th, 2002 5:00 p.m.

 

Chairman's Report

 

Chairman Dorsey requested that a road meeting be scheduled in the near future.

 

Old Business

 

a.                  2nd Reading of Proposed EMA Ordinances

 

County Attorney Gordon highlighted the EMA Ordinances. He reported that the ACCG & EMA drafted the proposed ordinances.

 

Commissioner Banister voiced his concern on the curfew as required by one of the four ordinances. He said he did not want to force individuals to stay in their homes during a disaster. He asked what agencies would withhold funds if the county does not adopt the ordinances? EMA Director Terrell Partain responded that FEMA & GEMA would withhold funds.

 

Commissioner Burdick remarked that the board is being asked to have the ordinances in place to use if necessary and that curfew are set for looters.

 

EMA Director Partain remarked that curfews would be set in the contained area of devastation to keep out looters. Adding that curfews are designed and intended to protect property owners while clean up procedures are taking place.

 

New Business

 

a.                  Budget Amendment - Solid Waste Fund, Bushhogging

 

Commissioner Oglesby entered a motion to adopt the budget amendment to provide funding from the Solid Waste Tipping fee for bushhogging the landfill site. Commissioner Brown provided a second to the motion. The motion carried 5-0. The budget resolution amendment is recorded in the minutes book.

 

b.                  Budget Amendment - Literacy Center CO #2, #3, #4

 

After discussing CO#4, Commissioner Oglesby entered a motion to defer the change order to the County Administrator and the Chairman to work with the contractor to review the charge and report back to the board. Commissioner Burdick provided a second to the motion. The motion carried 5-0.

 

Commissioner Burdick entered a motion to adopt the budget amendment for CO#2 and CO#3 for the Literacy Center. Commissioner Banister provided a second to the motion. The motion carried 5-0. The budget amendment resolution is recorded in the minutes book.

 

c.                  Investment Resolution - Victim Assistance Fund

 

Commissioner Oglesby entered a motion to adopt the Investment Resolution. Commissioner Brown provided a second to the motion. The motion carried 5-0. The resolution is recorded in the minutes book.

 

d.                  National Flood Plain Insurance Program

 

Public Works Director Caime gave a report on the National Flood Plain Insurance Program. He remarked that there would be an increase in cost to developers and/or the county to provide assistance in land issues that would be in the flood plain areas.

 

County Administrator Cobb also remarked that if the county adopted the Flood Plain Insurance Program there would be costs involved.

 

EMA Director Partain remarked that he is pursuing a grant up to $20,000 that is associated with the Flood Plain Program, which is due May 30th, 2002.

 

The Board concurred that they would not adopt the program without a better idea of costs associated with implementing it.

 

Commissioner Oglesby entered a motion to have a representative from the State agency to discuss the Flood Plain Program in greater detail. Chairman Dorsey provided a second to the motion. The motion failed 2-3, Commissioners Banister, Brown and Burdick voting against.

 

e.                  Engineering Services Contract - Methane Gas

 

Commissioner Burdick entered a motion to accept Goldie & Associates bid for Engineering Services. Chairman Dorsey provided a second to the motion. Administrator Cobb reported that the Tipping Fee account will fund the services. The motion carried 5-0.

 

f.                    Phase 1b Engineering Services - Recreation Park   

 

Commissioner Oglesby entered a motion to proceed with Phase 1b at a cost of $24,850. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

g.                  LAN - Administration Building

 

Administrator Cobb reported that a Local Area Network for the Administration Building will cost $7,474 for the server and software. 

 

Commissioner Burdick entered a motion to defer the project to Commissioner Banister to review and give a report at the next meeting. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

h.                  Crump Road Bridge

 

Commissioner Brown entered a motion to adopt the budget resolution 2002-4 to provide 1%SPLOSTII funds to the Road Department capital budget by $6,500 to reconstruct the Crump Road bridge. Commissioner Oglesby provided a second to the motion. The motion carried 5-0. The resolution is recorded in the minutes book.

 

i.                    Budget Amendment SPLOST II Fire Department

 

Commissioner Banister entered a motion to adopt the budget resolution 2002-5 to create a new line item in the 1%SPLOSTII Fire Department "misc. capital equipment" and transfer $10,000 from 54.2520. Commissioner Brown provided a second to the motion. The motion carried 5-0. The resolution is recorded in the minutes book.

 

j.                     Arcade License - Silver Dollar 4116 Anderson Highway

 

Administrator Cobb reported that the Arcade License application was in order. However, the facility is located 57'5" to the nearest residential property line. Therefore, the applicant would not meet the Ordinance requirements to provide for licensing and regulation of Amusement Machine Arcades, according to Section 10-1(8) Distance Requirements, Plat Required.

 

Commissioner Oglesby entered a motion to deny the Arcade License for the Silver Dollar due to distance requirements. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

k.                  Oglesby Subdivision 

 

Commissioner Brown entered a motion to approve Oglesby Subdivision. Commissioner Banister provided a second to the motion. The motion carried 4-0. Commissioner Oglesby abstained.

 

Public Comment 

a.                  Virgil Ayers

b.                  Kenneth Hodges

 

Mr. Ayers and Mr. Hodges were not in attendance.  They were inadvertently placed on the agenda two weeks early.

 

Joel Moore requested the Board to continue to move ahead on the completion of the fire training facility. He reminded them of the commitments that the Department of Corrections and the City of Hartwell had made regarding the facility. He also remarked that the facility would be a wise investment and would further improve the county's ISO rating.

 

Commissioner Burdick stated that Frankie Teasley recognizes the commitment that the Department of Corrections made.

 

Executive Session 

a.                  Real Estate

 

Attorney Gordon requested adding potential litigation to Executive Session for discussion.

 

Commissioner Oglesby entered a motion to go into Executive Session to discuss real estate and potential litigation matters as provided by O.C.G.A. 50-14-2, 50-14-3 & 50-14-4(b). Commissioner Brown provided a second to the motion. The motion carried 5-0. The resolution and affidavit is recorded in the minutes book.

 

Adjournment 

 

Chairman Dorsey entered a motion to adjourn the Executive Session. Commissioner Brown provided a second the motion carried 4-0.

 

The regular meeting was reconvened. Commissioner Burdick entered a motion to adjourn the meeting. Commissioner Brown provided a second to the motion. The motion carried 4-0.

 

 

 

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Joey Dorsey, Chairman                                Lawana Kahn, County Clerk