Hart County Board of Commissioners

September 10th, 2002

5:30 p.m.

 

 

The Hart County Board of Commissioners met September 10th, 2002 at 5:30 p.m. in the Hart County Administrative & Emergency Services Center.

 

Chairman Joey Dorsey presided with Commissioners R. C. Oglesby, Donald Burdick, Randy Banister and Ken Brown in attendance.

 

Call to Order

 

Chairman Dorsey called the meeting to order.

 

Welcome

 

Chairman Dorsey welcomed those in attendance.

 

Prayer 

 

Chairman Dorsey opened with prayer.

 

Pledge of Allegiance

 

Everyone stood in observance of the Pledge of Allegiance.

 

Approve Agenda

 

Commissioner Burdick entered a motion to amend and approve the meeting agenda as follows:

 

          New Business

Move item O to 1st item of New Business

          Executive Session

Litigation update

 

Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

Approve Minutes of Previous Meeting(s)

          8/27th , 8/29th 2002

 

Commissioner Oglesby entered a motion to approve the minutes of the meetings held August 27th and August 29th, 2002. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

Reports by Invited Guests, Authorities etc.

 

None

 

Reports by Constitutional Officers and Department Heads 

 

County Attorney Walter Gordon reported that the Hart County Water & Sewer Authority held a called meeting and accepted the low bid for the Hodges Mill Road Water Project.

 

County Administrator’s Report  

 

County Administrator Gary Cobb reported the Water & Sewer Authority has adopted a drought contingency plan.

 

He announced that according to the Hart County-Tax Assessor Board Chairman anyone wishing to appeal their property values must do so in writing by October 9th, 2002 at 5:00 p.m.

 

Chairman’s Report 

 

Chairman Dorsey announced that the Literacy Center officially opened Sunday, September 8th, 2002.

 

Commissioners’ Reports

 

Commissioner Banister entered a motion to install children at play; blind drive and speed zone signs on Sunset Drive. Commissioner Burdick provided a second to the motion. The motion carried 5-0.

 

Commissioner Banister requested repairing the recording system.

 

Commissioner Brown reported that the DOT selected the following roads for asphalt agreement paving assistance:    Ank Powell (paved portion), Walt Wilson, Arrow Lane and Harbor Heights Circle in Commissioner District 4.

 

Old Business

 

a.                  Board/Authority appointments

 

No Action

 

          b.       Renaming & Renumbering Roper Road

 

Commissioner Brown entered a motion to remove the item from the table for discussion. Commissioner Banister provided a second to the motion. The motion carried 5-0.

 

County Administrator Cobb reported that residents on Roper Road were sent a notification of the proposed change however, no one responded opposing the change.

 

Commissioner Burdick entered a motion to rename a portion of Roper Road to Old Roper Road. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

New Business

 

o.                 LOST

 

Chairman Dorsey read a proposal from the Mayor Matt Beasley stating the City of Hartwell will agree to 22-½% of LOST revenues for the next ten years.

 

Commissioner Oglesby expressed that the county should move as swiftly as possible to resolve the LOST matter.

 

Commissioner Oglesby entered a motion to take the City of Hartwell’s offer under consideration and meet with the City of Bowersville, Canon and Royston Thursday September 12th, 2002 at 5:30 p.m. Chairman Dorsey provided a second to the motion. The motion carried 5-0.

 

a.                  Bid opening-Fire Equipment

 

The following companies submitted sealed bids for the Class “A” Fire Apparatus:

          Southern Emergency Products

                   Top Mount Apparatus                 $144,851 ea

                   (2) Top Mount                           $289,702

                   Side Mount                                $144,851 ea

                   (2) Side Mount                           $289,702

 

          NAFECO Inc.

                   Top Mount Apparatus                 $156,200 ea

                   (2) Top Mount                           $310,400

                   Side Mount                                $151,500 ea

                   (2) Side Mount                           $301,000

 

          Emergency-One

                   Top Mount Apparatus                 $150,258 ea

                   (2) Top Mount                           $150,258 ea

                   Side Mount                                $148,934 ea

                   (2) Side Mount                           $148,934 ea

 

          Pierce MFG Inc

                   Top Mount Apparatus                 $153,057 ea

                   (2) Top Mount                           $152,500 ea

                   Side Mount                                $148,572 ea

                   (2) Side Mount                           $148,000 ea

 

Commissioner Burdick entered a motion to defer the bids to the County Administrator, Fire Chief and Assistant Fire Chief to review and make a recommendation to the Board. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

b.                 Bid Opening - Vehicles

 

The following companies submitted sealed bids for the patrol cars:

                   Alan Vigil Ford                 $19,998

                   Legacy Ford                     $21,200

                   James Short Ford              $20,080

 

Commissioner Burdick entered a motion to defer the bids to the County Administrator and Chairman to evaluate and pursue purchasing the vehicles. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

The following companies submitted sealed bids for pickup trucks:

                   James Short Ford              $11,999

                   Legacy Ford                     $12,279

                   Fairway Ford                    $11,515

                   Alan Vigil Ford                 $12,388

                   Brannon Motor                 $13,834

 

Commissioner Oglesby entered a motion to defer the bids to the County Administrator and Public Works Director to evaluate and pursue purchasing the vehicles. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

c.                  Public Hearing FY03 General Fund Budget & Proposed BOC Millage

 

County Administrator Cobb made a presentation of the FY’03 proposed budget for the General Fund.  He said the proposed millage would be a decrease from last year's budget from 5.93 to 4.97.

 

Real Estate Agent Bruce Bate said since property assessment notices have gone out he has gotten numerous calls reporting that values have gone up from 60 to 100%. He said the problem with the current assessment is the method used to determine fair market value. He added that the Tax Assessors apply the profit on property that sells to the value of the property. He reported that the profit on a deal is split between the contractor, lawyer and real estate agent.

 

Hart County Library Director Richard Sanders asked that the Board reconsider the proposed budget for the Library of $94,100. He said the State has cut Library material funds and whatever consideration to increase the county’s portion would help.

 

d.                 Public Hearing - Special Revenue Budgets

 

County Administrator Gary Cobb made a presentation of the following budgets for Fiscal Year 2003:

 

·        Drug Abuse Treatment & Education

·        Education

·        Insurance Premium Tax

·        10% Jail Surcharge

·        E911

·        DFACS Building

·        Victim Assistance

·        CDBG Literacy Center/BWS

·        CDBG Behavioral Health Center

·        Gateway Grants

·        SPLOST I

·        SPLOST II

·        Solid Waste Disposal

 

e.       CO#2 New Recreation Park Grading

 

Commissioner Oglesby entered a motion to accept Change Order #2 extending the grading contract by thirty days. Commissioner Banister provided a second to the motion. The motion carried 4-0. (Commissioner Brown was not in attendance)

 

          f.        Surplus County Equipment

 

Commissioner Oglesby entered a motion to adopt the Resolution to declare and dispose of the county's mechanical voting machines. Commissioner Burdick provided a second to the motion. The motion carried 5-0.

 

g.                 Champayne Shores Subdivision

 

Commissioner Oglesby entered a motion to grant a variance for Champayne Shores Subdivision. Commissioner Burdick provided a second to the motion. The motion carried 4-0. Commissioner Banister abstained.

 

h.                 M. T. Duncan Subdivision

 

Commissioner Burdick entered a motion to approve the subdivision request. Commissioner Banister provided a second to the motion. The motion carried 5-0.

 

i.                    Agnew Subdivision 3.0A

 

Commissioner Banister entered a motion to approve the subdivision request. Commissioner Burdick provided a second to the motion. The motion carried 5-0.

 

j.                   Agnew Subdivision  1.421A

 

Commissioner Burdick entered a motion to approve the subdivision request. Commissioner Banister provided a second to the motion. The motion carried 5-0.

 

          k.       Teasley Subdivision 1.5A  

 

Commissioner Oglesby entered a motion to approve the subdivision request. Commissioner Banister provided a second to the motion. The motion carried 5-0.

         

          l.        Teasley Subdivision 2.92A

 

Commissioner Burdick entered a motion to approve the subdivision request. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

m.      Renaming Gaines Court

 

Commissioner Burdick entered a motion to table the matter. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

n.                 Pilot Club Use of County Seal 

 

Commissioner Oglesby entered a motion to allow the Pilot Club use of the County Seal. Commissioner Brown provided a second to the motion. The motion carried 5-0.

 

o.                 LOST

 

Item was moved to the first item under New Business.

 

          p.       Amendment Personnel Policy -Drug and Alcohol Policy 

 

Commissioner Burdick entered a motion to amend the Personnel Policy to revise Section 2.8 Intoxicants. Commissioner Banister provided a second to the motion. The motion carried 5-0.

 

Public Comment  

 

Donnie Black of Lavonia Speedway remarked that he would like to participate and offer suggestions and ideas for a noise ordinance pertaining to racetracks. He said Lavonia Speedway runs a clean show and tries to be a good neighbor.

 

Chairman Dorsey remarked that he has received complaints from neighbors in the area of Hartwell Speedway. He said the board has not considered a noise ordinance.

 

Max King the announcer at Lavonia Speedway stated he appreciated the board not taking action against the speedway.

 

Lee Freeman said he attends Hartwell and Lavonia Speedway and that both speedways are run the same way. He said overtime at the track is due to a lot of cautions and the number of cars in the race. He said racing is a family affair and the board should take that into consideration.

 

Judy Palmer remarked that Hartwell Speedway is not as well organized as Lavonia Speedway. However, they are taking necessary steps to improve the speedway. She said they are trying to get finished by 12:30 - 1:00.

 

Executive Session

 

          a.       Litigation matter

 

Commissioner Oglesby entered a motion to exit into executive session to discuss litigation matters as required by O.C.G.A. 50-14-2, 5-14-3 and 50-14-4(b). Commissioner Brown provided a second to the motion. The motion carried 5-0. The Resolution and Affidavit is recorded in the minutes book.

 

Chairman Dorsey called session to order. Those Commissioners in attendance were:      Banister, Brown, Burdick, Oglesby and Dorsey. Also present were Walter Gordon and Gary Cobb.

 

County Attorney Gordon reviewed the status of ongoing litigation and a potential litigation circumstance.

 

Adjournment 

 

With no further action taken during executive session, Commissioner Burdick entered a motion to exit executive session and adjourn the meeting. Chairman Dorsey provided a second to the motion. The motion carried 4-0.

 

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Joey Dorsey, Chairman                         Lawana Kahn, County Clerk