Hart County Board of Commissioners

March 25th, 2003

7:00 p.m.

 

The Hart County Board of Commissioners met March 25th, 2003 at 7:00 p.m. in the Hart County Administrative & Emergency Services Center.

 

Chairman Randy Banister presided with Commissioners R. C. Oglesby, Daniel Reyen, Ricky Carter and Joey Dorsey in attendance.

 

1.      Call to Order

Chairman Banister called the meeting to order.

 

2.      Welcome

Chairman Banister welcomed those in attendance.

 

3.      Prayer

Commissioner Dorsey offered prayer.

 

4.      Pledge of Allegiance

Everyone stood in observance of the Pledge of Allegiance.

 

5.      Approve Agenda

Commissioner Oglesby entered a motion to amend and approve the agenda as follows:

            Reports By Constitutional Officers & Department Heads

a.                  Potential Conflict of Interest/CDBG

b.                  Application for exemption rule

New Business

h.                  Credit for prior service - EMS

i.                    Budget Amendment - Tax Assessors' Office

j.                     Adoption of Redistricting Resolution #2003-010

 

Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

6.      Approve Minutes of Previous Meeting(s)

03/11/03, 3/13/03

 

Commissioner Oglesby entered a motion to adopt the minutes of the meetings held March 11th, and March 13th, 2003. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

7.      Remarks by Invited Guests, Committees, Authorities, Etc.

None

 

8.      Reports By Constitutional Officers & Department Heads

 

County Attorney Walter reported that the Board of Commissioners and Board of Education unanimously adopted the plan for redistricting countywide. He also reported that the Resolution and maps and newspaper notice have been sent to Representative Powell and Senator Hudgins.

 

a.                 Potential Conflict of Interest - CDBG

 

Attorney Gordon explained that the Conflict of Interest Prohibition requires public disclosure for a conflict defined by 570.489(h)(2) wherein a person participating in a CDBG grant process may have an interest in that grant for themselves, their family or business. He explained that a relative of Commissioner Oglesby resides in the area designated for a proposed county waterline funded by a Community Development Block Grant Program.

 

b.                 Application for an exception - CDBG

 

Attorney Gordon explained that an exception request will permit the relative to receive the same interests or benefits as are being made available or provided to the individuals in the area designated for the proposed waterline.

 

Commissioner Reyen entered a motion to submit an application to the Department of Community Affairs for an exception to the CDBG program. Commissioner Carter provided a second to the motion. The motion carried 4-0. Commissioner Oglesby abstained.

 

9.  County Administrator's Report

 

County Administrator Gary Cobb reported that Public Works Director Jon Caime completed the courses required to achieve the Public Works Certification. He remarked that Mr. Caime was one of three in the entire state of Georgia to receive the certification.

 

Administrator Cobb announced that Reporter Nathan Golden has a new baby in his family. He also announced that Reporter Jeff Schenck would be getting married March 27th, 2003 at the courthouse.

 

Administrator Cobb also reported that the county's website has had 4,170 hits the record day it was online and last week averaged 900 hits per day.

 

10.        Chairman's Report   

 

Chairman Banister requested that the board members consider appointing a Study Committee to research property tax issues.

 

11.             Commissioners' Reports

None.

 

12.             Consent Agenda

 

None.

 

13.             Old Business

a.                  Bushhog Contract

 

Public Works Director Caime clarified Randall Rowland's bid issue pertaining to tree trimming.

 

Commissioner Dorsey remarked that Mr. Rowland needed extra time to proceed with bushhogging since the Board delayed him.

 

                        b.            Recreation Park Project  

 

Commissioner Oglesby entered a motion to fund $5,100 for engineering designs for a turning lane and $13,000 for architect fees for the Recreation Park Project on Highway 77. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

14.       New Business

 

a.                  National Child Abuse Month Proclamation

 

Tracy Lawrence read the Child Abuse Proclamation for the month of April. She invited the commissioners to the kickoff meeting April 4, 2003 at 11:30 a.m. on the lot of the former Cornerstone Baptist Church.

 

Commissioner Dorsey entered a motion to adopt the National Child Abuse Month Proclamation. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

                        b.            EMS Recording System Bids  

 

Commissioner Oglesby entered a motion to dismiss the EMS Recording System Bids. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

                        c.            Recreation Board Bylaws Update 

 

Administrator Cobb presented the board with a copy of the Recreation Board Bylaws Update.

 

Commissioner Carter suggested that a copy of the rules and regulations be given to all participates and their parents and signed by the participates.

 

Commissioner Dorsey entered a motion to adopt the proposed Recreation Board bylaws as updated. Commissioner Oglesby entered a second to the motion. The motion carried 5-0.

 

            d.            General Fund Amendment - 2nd School Resource Officer   

 

Commissioner Oglesby entered a motion to amend the Sheriff's Department budget by $22,000 for the School Resource Officer and to add $22,000 in revenues for the position. Commissioner Carter provided a second to the motion. The motion carried 5-0.

 

            e.            Plat Approval - Cayman Investments   

 

Commissioner Oglesby entered a motion to approve Cayman Investments Plat as submitted. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

f.                    Roads Resolution 2003-009 

 

Commissioner Oglesby entered a motion to adopt the Road Resolution for Winters Lane. Commissioner Carter provided a second to the motion. The motion carried 5-0. The Resolution is recorded in the minutes book.

 

            g.            Arcade License Renewal - Borderline Bait & Tackle  

 

Chairman Banister entered a motion to table the Arcade License Renewal application. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

            h.            Credit prior service - EMS

 

Commissioner Dorsey entered a motion to allow EMT Martha Ann Pearson with four years credit retroactive to her date of full time employment. Commissioner Carter provided a second to the motion. The motion carried 5-0.

 

            i.            Budget Amendment - Tax Assessors    

 

Commissioner Oglesby entered a motion to adopt the Intra-Department budget amendment to transfer funds within the Tax Assessors' budget. Commissioner Dorsey provided a second to the motion. The motion carried 5-0. The budget amendment is recorded in the minutes book.

 

            j.            Redistricting Resolution 2003-010  

Commissioner Oglesby entered a motion to ratify the motion of the Board of Commissioners and the Board of Education March 13th, 2003 meeting. Commissioner Reyen provided a second to the motion. The motion carried 5-0. The resolution is recorded in the minutes book.

 

15.       Pam Fields/Richard Gast - Freedom Heights Drive  

 

Attorney Richard Jacks representing the Fields urged the commissioners to take control of Freedom Heights Drive. He remarked that the issue was; did the county accept the road under Mr. Haney's decision to accept it. He said Mrs. Lee has fulfilled all the requirements necessary to get the road adopted by the county. He stated that his client wants to do what is right.

 

Former Commissioner Joel Moore assured the board that Mrs. Lee made an inaccurate statement that he released the bond for Freedom Heights Drive as recorded in the February 25th, 2003 minutes.

 

Attorney Gordon remarked that the bond expired twelve months after it was posted. However, the road was paved prior to the expiration date. He reported that former Public Works Director Rick Haney inspected the road but there is no written record of the county accepting it. He added that when the board approved the plat they also approved the location of the road.

 

Commissioner Reyen asked Public Works Caime how much would it cost to bring the road up to county standards. Mr. Caime responded that it would cost approximately $45,000 - $50,000.

 

Commissioner Dorsey remarked that the entrance and the cule-d-sac do not have proper base.

 

Public Works Caime reported that the road does not have any shoulders.

 

After discussing the matter at length. Commissioner Oglesby entered a motion that the Public Works Director Caime review the engineering drawings to determine if shoulders were not included on them; contingent upon the engineering drawings give the developer authority to core the road and the board will consider the results of the core to take the road into the county road system. Commissioner Dorsey provided a second to the motion. The motion carried 5-0.

 

16.             Executive Session (If Necessary)

None

 

17.             Adjournment

 

Commissioner Oglesby entered a motion to adjourn the meeting. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

 

 

 

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Randy D. Banister, Chairman                   Lawana Kahn, County Clerk